FlowStudio
Services

Build safer Microsoft 365 automation with AI agents.

Founder-led consulting for Power Automate, SharePoint, Copilot Studio, Copilot Cowork, and FlowStudio MCP. We help teams build, fix, govern, and scale automation without turning production into an experiment.

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Who you work with

Common projects we help with

  • Build end-to-end Microsoft 365 and Power Platform solutions
  • Build SharePoint sites, lists, libraries, and SPFx customizations
  • Build service desk and ticketing on SharePoint, with Power Automate approvals and triage
  • Integrate Microsoft 365 and Power Platform with external systems and APIs
  • Modernize business-critical Power Automate workflows
  • Set up Copilot Studio and Copilot Cowork agents with governed Power Automate actions
  • Add governance, review, and monitoring around agent-built automation
Working examples

Finance and operations apps inside SharePoint

Your team already lives in SharePoint. We build the apps they wish it had.

Copilot can generate a dashboard from a list in minutes, and it will look fine. These four apps are the parts it can't do: deciding who sees which rows, letting people write records, and reaching systems like Outlook.

React web parts running inside your existing tenant, with Azure Functions where the data needs server-side control. No new logins, no separate hosting, no per-seat SaaS bill.

We build against the systems you already run: Workday Adaptive Planning, Infor SunSystems and iPOS purchasing, Employment Hero, Outlook calendars, rostering systems, and plain SharePoint lists. If yours isn't listed, it usually just needs an API or a database we can read.

Procurement Control

Refreshed 2026-08-13 06:15 sample data
Exceptions
View as Finance sees everything.
Year All

Exception summary

Live sample of the Exceptions tab, running on generated data. Click a queue to drill into its rows. The other six tabs are in the full app. Book the 15-minute walkthrough

Procurement Control

This one is live. It is the app’s Exceptions tab running on generated sample data, right here on this page: click a queue to drill in, filter, and search.

  • Orders never receipted, invoices with no purchase order, duplicates
  • Invoice cycle times and supplier spend
  • How often a purchase order exists before the invoice arrives

What this one proves

Sensitive columns are masked for viewers and visible to finance. That is enforced server-side, not hidden in the browser. Flip the View as toggle to Viewer to see it.

Cost Centre Reporting

Adaptive: 2026-08-14 16:47 sample data
Period Year 2026 Cost centre
Manager P&L

Showing Actuals - Month = Jul, middle = YTD (Jan-Jul), 2026. Level: All Departments

FY Forecast (Income)

21,987,681

FY Forecast (Expenses)

138,953,014

Net Result (Income − Expenses)

(116,965,333)

Month (Jul) · Actual YTD (Jan-Jul) · Actual FY 2026 · Forecast
Actual Actual Budget Var $ Var % Forecast Budget Var $
Total income 1,803,661 12,741,827 12,657,884 83,943 0.7% 21,987,681 21,858,901 128,780
Total Expenses 11,533,484 81,483,559 79,439,753 2,043,806 2.6% 138,953,014 136,210,328 2,742,686
Net Profit / (Loss) (9,729,823) (68,741,732) (66,781,869) (1,959,863) (2.9%) (116,965,333) (114,351,427) (2,613,906)
Revenue
Product Sales 723,658 5,097,624 4,860,376 237,248 4.9% 8,749,698 8,424,245 325,453
Commercial Income 265,552 1,803,867 1,821,730 (17,863) (1.0%) 3,129,311 3,149,224 (19,913)
Government Contributions 535,600 3,903,762 3,889,513 14,249 0.4% 6,729,745 6,698,105 31,640
Licensing Income 101,359 715,244 864,754 (149,510) (17.3%) 1,282,570 1,490,597 (208,027)
Rental Income 96,178 658,386 651,817 6,569 1.0% 1,120,546 1,112,083 8,463
Other Income 81,314 562,944 569,694 (6,750) (1.2%) 975,811 984,647 (8,836)
Total Revenue 1,803,661 12,741,827 12,657,884 83,943 0.7% 21,987,681 21,858,901 128,780
Expenses
Staff & Employment 5,021,308 34,644,031 33,969,844 674,187 2.0% 59,326,134 58,474,024 852,110
Contract Labour 1,164,901 8,337,532 8,274,147 63,385 0.8% 14,238,621 14,164,810 73,811
Travel & Transport 1,192,237 8,655,694 7,689,973 965,721 12.6% 14,439,151 13,087,506 1,351,645
Repairs & Maintenance 190,966 1,315,339 1,329,833 (14,494) (1.1%) 2,252,638 2,271,641 (19,003)
Entertainment 358,880 2,528,677 2,541,054 (12,377) (0.5%) 4,319,710 4,334,161 (14,451)
Non-Operating 499,616 3,517,742 3,504,660 13,082 0.4% 6,063,307 6,047,069 16,238
Other Expenses 3,105,576 22,484,544 22,130,242 354,302 1.6% 38,313,453 37,831,117 482,336
Total Expenses 11,533,484 81,483,559 79,439,753 2,043,806 2.6% 138,953,014 136,210,328 2,742,686
Net Profit / (Loss) (9,729,823) (68,741,732) (66,781,869) (1,959,863) (2.9%) (116,965,333) (114,351,427) (2,613,906)

Buckets map to GL account-code ranges, exactly as in the full app. The cost-centre breakdown behind each number is in the full app.

Live sample of the Manager P&L, running on generated data - pick a department or month and every figure recomputes. On the walkthrough call we drill from a P&L line down to the individual transactions. Book the 15-minute walkthrough

Cost Centre Reporting

Also live: the app’s Manager P&L on generated data. Pick a department or month and every figure recomputes.

  • Manager P&L by month, with budget and forecast versions side by side
  • Every number drills down to the transactions behind it
  • Headcount and staff cost dashboards

What this one proves

Finance data sits in a locked-down library. An Azure Function serves each person only what their role allows.

Manufacturing Job Costing Reports

sample data
Monthly

Labour

$1,136,398

Hours

20,792

Labour by month (2026)

Month Hours Labour
Jan 2026 1,805 $98,011
Feb 2026 2,356 $127,845
Mar 2026 3,849 $209,908
Apr 2026 3,140 $172,349
May 2026 3,742 $204,819
June 2026 2,777 $152,291
July 2026 2,377 $130,380
Aug 2026 746 $40,795

Live sample of the Monthly tab - filter by production department. Budgets, materials, and per-job costing are in the full app. Book the 15-minute walkthrough

Job Costing Report

Live sample of the Monthly tab: labour hours from generated timesheets, filterable by production department.

  • Labour from timesheets, materials from the ledger
  • Budgets and rates per team
  • Item coding carried through to the job

What this one proves

Timesheet and ledger data merge into one view a production manager can actually use.

Fleet Management

sample data

Showing all 14

Asset Type Department Status Rego due Odometer Booking

VEH-001

Torrens Vista

 Car Operations Active 18 Feb 2027 31,240 km Outlook

VEH-002

Torrens Vista

 Car North Depot Active 02 Apr 2027 18,410 km Outlook

1CX-4TR

Halcyon Ridgeline 4x2

 Ute Workshop Active 12 Sept 2026 64,890 km —

2BK-7HD

Halcyon Ridgeline 4x4

 Ute Field Services Active 30 July 2026 · overdue 88,120 km —

VEH-005

Meridian Courier LWB

 Van Logistics Active 09 Jan 2027 42,775 km Outlook

VEH-006

Meridian Courier SWB

 Van Fabrication Active 23 Nov 2026 103,550 km —

VEH-007

Meridian Courier LWB

 Van South Depot Inactive 05 Oct 2026 141,200 km —

VEH-008

Coburn Hauler 12t

 Truck Logistics Active 14 Mar 2027 76,310 km —

MP-009

Torrens LiftMaster 2.5

 Forklift North Depot Active — 3,120 km —

MP-010

Torrens LiftMaster 3.0

 Forklift South Depot Active — 1,480 km —

MP-011

Halcyon SkyReach 14m

 EWP Facilities Active — 2,210 km —

MP-012

Meridian TugMate E

 Electric Tow Tractor Workshop Active — 640 km —

MP-013

Coburn StackPro 1.2

 Walkie Stacker Fabrication Active — 890 km —

VEH-014

Torrens Vista

 Car Operations Disposed — — —

14

Fleet Assets

1 overdue

8

Fuel Cards

6

E-Tags

25

Drive Log

10

Driver Authorisations

8

Maintenance

1 overdue

6

Inspections

3

Incidents

4

Infringements

Needs attention

Fleet Assets 2BK-7HD — Registration Due: 30 July 2026

Maintenance Brake pads and rotors — front — Due Date: 5 Aug 2026

Live sample of the asset register - filter it, or click Overview for the health tiles. Vehicles marked Outlook are booked through equipment calendars; we show that live on the walkthrough call. Book the 15-minute walkthrough

Fleet Management

Also live: the asset register, filterable by department and status, with Overview a click away. Bookings and drive logs are in the full app.

  • Registrations, drive logs, incidents and infringements
  • Driver authorisations per vehicle
  • Book a vehicle the way you book a meeting room

What this one proves

The needs-attention list does the chasing. An overdue registration or a due brake job surfaces itself from the underlying lists - nobody keeps a spreadsheet to know.

We build to your chart of accounts, your lists, your approval rules. The first step is a fixed-scope pilot, and we iterate from there.

These four are finance and operations. The same stack runs a service desk: ticketing with approvals, triage, and knowledge-base search, with Power Automate driving the workflow behind it.

Book free call

We tour the live demo on the call and scope your first app.

More ways we help

Some projects do not start with a dev team. They start with repeat work, overloaded teams, or a question about where AI agents should fit.

Operations automation

Solo startups and small businesses

For founders and small teams with repeat operational work.

We build Microsoft 365 workflows for intake, document generation, email handling, reminders, reporting, and follow-up.

Best fit: You want the outcome without becoming a Power Automate developer.

AI transformation

AI work redesign and automation assessment

For companies deciding where AI agents should fit.

We map recurring tasks, approvals, handoffs, reporting, and operational work, then turn that into a practical automation plan.

Best fit: You need a buildable plan, not a generic AI strategy deck.

Choose the engagement that matches your team

Four ways to engage. Pricing is scoped on the free intro call.

Train

Train your dev team for the AI-agent era

For: Teams building Power Automate, Copilot Studio, or Copilot Cowork solutions who want to use AI agents safely.

You get

  • Hands-on training with examples from your backlog
  • Agent setup for Claude, Codex, Copilot Studio, or Copilot Cowork
  • Safe patterns for testing, review, and deployment

Best for: Teams that want to use agents without losing control.

Build with

Build alongside your dev team

For: Teams shipping a real AI or agentic project who want a senior pair on the work.

You get

  • Founder pairs with one of your devs on the workflow
  • Code and design reviews on agent-built flows
  • Playbook of agent prompts and architecture decisions

Best for: Teams who learn by doing and want to keep the result.

Onboard + workshop

Onboard your citizen developers into safe agentic work

For: Organisations rolling out AI agents to makers who need governance from day one.

You get

  • AI adoption plan tailored to your tenant and risk posture
  • Sandbox so citizen devs build without breaking prod
  • Hands-on workshops on agent patterns for makers

Best for: IT leaders who need adoption and guardrails at the same time.

Build for

Build and deliver projects for you

For: Teams that need the work shipped with AI-agent speed under expert oversight.

You get

  • End-to-end build, discovery to handover
  • AI-accelerated delivery with founder review on every change
  • Runbook your team takes over after we leave

Best for: Teams without the bandwidth, but unwilling to accept low-quality delivery.

Good fit, bad fit

A quick gut check before the call. We will tell you on the call if we are not the right team.

We are a fit when

  • Solo founders and startup teams running day-to-day operations with AI
  • Mid-market and enterprise teams (50 to 800 people) on Microsoft 365 plus Power Platform
  • One technical person on the team who will own the work after we leave (the founder counts at small scale)
  • A real Power Automate, SharePoint, Copilot Studio, Copilot Cowork, or Microsoft 365 automation problem to solve
  • You run a small business and want repeat admin work handled by automation or agents
  • You need to review roles and processes to find safe AI automation opportunities
  • Comfort with delegated Microsoft permissions in your tenant

We are probably not the right fit when

  • You need basic Microsoft 365 helpdesk support
  • You want a low-cost offshore build team
  • You need a full-time developer embedded for months
  • You want AI agents to make production changes without review
  • You want a generic AI strategy deck with no build plan
  • You want AI used to make staff decisions without proper HR, legal, and leadership review
Start here

Book a free 15-minute call

In 15 minutes, we confirm the problem, check whether we can help, and suggest the next practical step. No sales pitch. No long discovery process.

  • Free, no commitment
  • One of the founders on the call, not a sales rep
  • You leave with a written action plan
Book free call Send project brief

Send us the brief

A few quick fields. We reply within two business days. If it looks like a fit, we book the free 15-minute call.

We reply from support@flowstudio.app within two business days.

Prefer to talk first? Email us and we will send a calendar link for the free 15-minute Quick Start.

Services FAQ

How does an engagement typically start?

Book the free 15-minute call. We confirm the problem, check whether we can help, and suggest the next practical step. No long discovery, no sales pitch. Most engagements start there and grow from a small block of hours into something bigger.

How does pricing work?

We quote on the free 15-minute call once we understand the team, the stack, and the work. Most engagements run as hourly consulting blocks or monthly retainers; larger work is scoped as a fixed-price project.

Can you help if our flows were built by someone else?

Yes. A lot of our work is inherited automation. We audit what is there, document it, fix the failing parts, and either hand it back to your team or take it under managed service.

What access do you need to work in our tenant?

It depends on the work. For reviews, training, and many Power Automate fixes, delegated access from a named account is enough. For custom integrations, SharePoint/SPFx deployment, app registrations, Graph/API permissions, or production rollout, your admin may need to approve access or create the required app registration. We agree the access model upfront and keep it scoped to the project.

Can you review automation before any production changes go in?

Yes. Everything we build with an AI agent is reviewed by a founder before it ships to your tenant. We follow your change-control process; if you do not have one yet, we set one up as part of the engagement.

Can you work with our internal IT team or an existing consulting partner?

Yes. We often pair with your in-house team or an existing partner. We ship the agentic build, document the handover, and brief their team so the work survives after we leave.

What is a custom MCP server, and when do we need one?

A Model Context Protocol server gives AI agents like Claude, Codex, GitHub Copilot, Copilot Studio, and Copilot Cowork authenticated access to your internal systems. You need one when off-the-shelf tools cannot reach your data: a custom approval API, a proprietary records system, or tenant-specific Power Automate operations. We built FlowStudio MCP, which is listed in the GitHub awesome-copilot registry.

Can you help us use FlowStudio MCP with Claude, Codex, GitHub Copilot, Copilot Studio, or Copilot Cowork?

Yes. FlowStudio MCP is built to work with these agent surfaces. We help your team install it, wire it to the right agent, set up safe delegated-permission patterns, and write the prompts and skill packages that get real Power Automate work done. We can also build a custom MCP server on top if FlowStudio MCP does not cover your scenario.

Do you work with clients outside Australia?

Yes. We work with clients in Australia and overseas, mostly over Microsoft Teams inside your tenant. We are based on Sydney's Northern Beaches and also love working with local businesses and nearby teams who want practical Microsoft 365 automation help.

Send the brief or book the call.

Two ways in. Free 15-minute Quick Start either way.

Book free call Send project brief